Welcome to The Scouts
Thank you for taking on a volunteer role at 1st Farnsfield. This page gives you a brief overview of Scouting in our local area, key contacts, and an idea of what you will be doing and what resources and help you should receive.
The areas below are some of the key information and systems we use. In each you can find a multitude of information to help you on your Scouting journey.
Dip in and out of the welcome pack. It’s not intended to be read all at once. Take a look through it below or download a copy here.
Welcome to the adventure!
Jen Hope, Group Chairperson 1st Farnsfield
Rebecca Singleton, Group Lead Volunteer 1st Farnsfield
Your Role
Finding your position in a new team or voluntary role can always be challenging. At The Scouts we’ve tried to make it easier by detailing a few jobs you may get involved in but the main part of Scouting is that we are all volunteers and doing our best is a pivotal part of being a volunteer within our group.
The link below shows all the roles available within a group and the tasks you are involved in. Look and find your role.
Training Information
All adult volunteers have an opportunity to develop their skills and knowledge through training. Training helps you to undertake your role effectively and with confidence. There are a number of mandatory training modules that all volunteers must complete after a successfully DBS check and appointment interview. These are detailed below by role. Please click on your role to find out what to do.
If you have any questions please email the Training Adviser or Group Scout Leader.
Group Chair Person
The Group Chair Person role needs to complete the following training. Once completed please email the certificate from the end to the Group Scout Leader:-
- Getting Started
Group Deputy Chair Person
The Group Deputy Chair Person role needs to complete the following training. Once completed please email the certificate from the end to the Group Scout Leader:-
- Getting Started
Group Secretary
The Group Secretary role needs to complete the following training. Once completed please email the certificate from the end to the Group Scout Leader:-
- Getting Started
Group Treasurer
The Group Treasurer role needs to complete the following training. Once completed please email the certificate from the end to the Group Scout Leader:-
- Getting Started
Group Lead Volunteer
The Group Lead Volunteer role needs to complete the following training. Once completed please email the certificate from the end to the Group Lead Volunteer. If there is not a link to the online course then visit https://notts-scouts.org.uk/training to book a place.
- Getting Started
- Getting Going
- Getting On
- First Aid Response
Assistant Group Lead Volunteer
The Assistant Group Lead Volunteer role needs to complete the following training. Once completed please email the certificate from the end to the Group Lead Volunteer. If there is not a link to the online course then visit https://notts-scouts.org.uk/training to book a place.
- Getting Started
- Getting Going
- Getting On
- First Aid Response
Section Lead Volunteer
The Section Lead Volunteer role needs to complete the following training. Once completed please email the certificate from the end to the Group Lead Volunteer. If there is not a link to the online course then visit https://notts-scouts.org.uk/training to book a place.
- Getting Started
- Getting Going
- Getting On
- First Aid Response
Assistant Section Lead Volunteer
The Assistant Section Lead Volunteer role needs to complete the following training. Once completed please email the certificate from the end to the Group Lead Volunteer. If there is not a link to the online course then visit https://notts-scouts.org.uk/training to book a place.
- Getting Started
- Getting Going
- Getting On
- First Aid Response
Section Assistant
The Section Assistant role needs to complete the following training. Once completed please email the certificate from the end to the Group Scout Leader:-
- Getting Started
Training Validation
For Getting Going and Getting On training modules they have to be validated. This is where a training adviser will talk to you about what you learnt on the course or on the job. Validation can also be achieved by witness statements. These can then be sent to training.adviser@1stfarnsfield.org.uk for your record to be updated.
Getting Going Witness Testimony: Modules 5 to 9 plus 11, 14 and 15
Getting On Witness Testimony: Modules 12 to 19
Frequently Asked Questions
There are probably a million and one questions you would like to ask so we have a few common questions below. For more frequently asked questions and answers please email the Group Scout Leader.
Is there a person directory?
To ensure compliance with Data Protection and keep data in one place the group keeps all adult data within Compass and Online Scout Manager. To access Compass go to http://compass.scouts.org.uk and log in with your membership number.
Are there group email distribution lists?
Yes there are distribution lists for all sections, committees, training adviser and and key roles. These can be found in the groups closed Facebook group for volunteers. You can access this by searching for 1st Farnsfield Volunteers in Facebook.
Is there a library of group risk assessments?
Yes for all activities we conduct we need to create a risk assessment. These risk assessments are presented at the Group Leaders Meeting and stored in the Risk Assessment Library for future use by others. We’ve built up a great library which speeds up what we need to do to keep safe.
Where do I find my membership number?
you can find your membership in a number of places. If you receive The Scouts national emails will be located at the bottom of the email. If you don’t, when joining you will have received an email which includes your membership number. this membership number can be used to log into Compass, the national adult membership system.
Quick Links
Getting Started with Online Scout Manager
The group uses Online Scout Manager heavily for young people data. Each section uses the system to manage personal records, programme, events, payments and badges. Parents can also access their young persons details to see how they are getting on and keeping us updated. Key information listed below can be found at the particular times to avoid watching it all!
- Sending Emails – 7 minutes 30 seconds
- Remove Member From OSM – 9 minutes 20 seconds
- Transfer Member to Other Section – 9 minutes 20 seconds
- Adding Programme and Linking Badges – 18 minutes
- Registering Attendance – 22 minutes
- Creating Events – 24 minutes 30 seconds
- Adding a Parent Rota – 34 minutes 40 seconds
- Creating a Schedule – 2 minutes 36 seconds (Don’t need to use this. Use the already setup one called Events)
- Creating a Payment – 3 minutes (Found under “Section Admin” > “Online Payments” > “Events” & Section Name)
- Adding a Payment to an Event – 3 minutes 20 seconds
